Tayo

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Position details

Vacancy id	VAC-9734
Job title	VAC-9734 Business Support Assistant / Alkufrah - (National Libyan)
Location	Alkufra (presence mandatory at the duty station)
Apply by	17-May-2023
Start date	01-Jun-2023
Duration	-
Number of vacancies	1
Qualification	Secondary School in Completion of secondary school education (essential).
Sector experience	Minimum of 4 Four or more years of progressively responsible work experience in the relative business stream with experience in general administrative work. year/s of demonstrable relevant Logistics experience (essential).
Geographical experience	Minimum of 2 year/s of experience in MENA (essential).
Languages	Fluent in Arabic (essential). Fluent in English (essential).

Job description

CTG overview

CTG staff and support humanitarian projects in fragile and conflict-affected countries around the world, providing a rapid and cost-effective service for development and humanitarian missions. With past performance in 17 countries – from the Middle East, Africa, Europe, and Asia, we have placed more than 20,000 staff all over the world since operations began in 2006.

CTG recruits, deploys and manages the right people with the right skills to implement humanitarian and development projects, from cleaners to obstetricians, and mechanics to infection specialists, we’re skilled in emergency response to crises such as the Ebola outbreak in West Africa. Key to successful project delivery is the ability to mobilise at speed; CTG can source and deploy anyone, anywhere, in less than 2 weeks and have done so in 48 hours on a number of occasions.

Through our efficient and agile HR, logistical and operational services, CTG saves multilateral organisations time and money. We handle all our clients’ HR related issues, so they are free to focus on their core services.

Visit www.ctg.org to find out more

Overview of position

Job holders performing front office management functions typically report to the Deputy Directors or Head of Offices. In cases where these positions support a specific business stream, the reporting line may be to the Head of Unit, Chief, or the designate.

Role objectives

Collate information for inclusion in reports, documents and correspondence, to support the effective work of other staff.
Respond to standard queries and provide timely and accurate guidance.
Process and manage routine administrative and financial tasks in various functional areas,
to contribute to the effective and timely management of resources
Manage and maintain records and databases, to ensure information is organised and
readily available for staff.
Maintain relationships with a range of individuals through provision of business support
to assist in information sharing and service delivery to staff.
Proof-read reports, documentation, correspondence, etc., making changes in line with
established guidelines where appropriate.
Contribute to improvement of business procedures and processes.
Collect and perform basic analysis of data to contribute to quality business information
management.
Provide guidance to junior colleagues in performing their duties.

Project reporting

reporting line may be to the Head of Unit, Chief, or the designate.

Key competencies

Leads by Example with Integrity	Upholds Our clients values, principles, and standards Demonstrates the Our clients values, principles and standards Respects others and values diversity Values diversity using respectful and inclusive language Stays focused and calm under pressure Stays focused and calm when under pressure Demonstrates humility and a willingness to learn Shows humility and a willingness to learn and share knowledge, seeking and acting on feedback, and taking up opportunities to develop
Drives Results and Delivers on Commitments	Delivers results for maximum impact Is accountable for the delivery of results Delegates appropriately Seeks guidance and support where needed Adapts readily to change Adapts readily to change adjusting work as needed
Fosters Inclusive and Collaborative	Is inclusive and collaborative Promotes teamwork by sharing ideas and openly raising issues Gives timely and constructive feedback Gives timely and constructive feedback to others Builds and shares new perspectives Listens attentively to others and shares views
Applies Strategic Thinking	Communicates and fulfils Our clientss vision Embraces Our clients’s vision and how it impacts their role Embraces curiosity and new ways of doing things Shows curiosity and implements new ways of doing things when relevant Analyses and evaluates data Gathers data and shares knowledge to inform team activities Considers the impact of decisions Asks questions to understand the impact of decisions for their objectives
Builds and Maintains Sustainable Partnerships	Builds partnerships Acts professionally with external partners Collaborates to deliver common objectives Works together with partners to deliver common goals

Team management

Further information

Knowledge & Skills:

• Knowledge of specialised common business practices and methods, gained through relevant technical training and experience.

• Ability to develop and maintain relationships with a range of individuals in order to provide a high quality support service.

• Ability to carry out basic data analysis and independently rectify problems requiring attention.

• Ability to monitor and record financial transactions.
• Good communication skills required to give and receive information andwork with a variety of individuals.
• Ability to maintain confidentiality.

DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE:

Experience maintaining corporate systems and running queries on ongoing shipments, pipeline information, insurance claims, and food stock.
Experience in administering third party service providers’ contracts.
Experience in compiling contract documentation.
Experience in contract execution.
Experience in budget monitoring and reporting.

Disclaimer: At no stage of the recruitment process will CTG ask candidates for a fee. This includes during the application stage, interview, assessment and training.