Position details

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Vacancy id VAC-9695
Job title VAC-9695 Executive Assistant to the Commissioner
Location Addis Ababa
Apply by 23-May-2023
Start date 01-Jun-2023
Duration 1 year (extendable)
Number of vacancies 1
Qualification Bachelor's in in Business Administration, Public Administration, or any other relevant field. (essential).
Sector experience Minimum of 5 years of work experience in a similar role, preferably in a governmental institution or non-governmental organization. year/s of demonstrable relevant as detailed in this ToR is required experience (essential).
Geographical experience Minimum of 5 years year/s of experience in Africa (essential).
Languages Fluent in English (essential).
 Fluent in Amharic (essential).

Job description

CTG overview

CTG staff and support humanitarian projects in fragile and conflict-affected countries around the world, providing a rapid and cost-effective service for development and humanitarian missions. With past performance in 17 countries – from the Middle East, Africa, Europe, and Asia, we have placed more than 20,000 staff all over the world since operations began in 2006.

CTG recruits, deploys and manages the right people with the right skills to implement humanitarian and development projects, from cleaners to obstetricians, and mechanics to infection specialists, we’re skilled in emergency response to crises such as the Ebola outbreak in West Africa. Key to successful project delivery is the ability to mobilise at speed; CTG can source and deploy anyone, anywhere, in less than 2 weeks and have done so in 48 hours on a number of occasions.

Through our efficient and agile HR, logistical and operational services, CTG saves multilateral organisations time and money. We handle all our clients’ HR related issues, so they are free to focus on their core services.

Visit www.ctg.org to find out more

Overview of position

The Executive Assistant will be responsible for providing professional administrative, coordination, and communication support to the Commissioner NRC. The NRC aims to implement an effective demobilization and reintegration program for ex-combatants, and the Executive Assistant will play a critical role in facilitating its successful implementation.
Role objectives

Duties and Responsibilities:

  • Coordinate and manage the Commissioner's schedule, calendar, travel arrangements, and appointments.

  • Provide administrative support to the Commissioner in organizing, scheduling, and taking minutes in meetings with various stakeholders.

  • Draft, review, and edit communication material such as letters, reports, presentations, and speeches on behalf of the Commissioner.

  • Manage incoming and outgoing correspondence and ensure they are appropriately filed and tracked.

  • Conduct desk research and provide comprehensive reports to the Commissioner to facilitate informed decision-making.

  • Maintain a good working relationship with other government agencies, partners, and stakeholders to ensure smooth communication and coordination on DDR activities.

  • Provide support in the preparation of procurement documents, contracts, and other relevant documents related to the DDR program.

  • Monitor and follow up on action points arising from meetings and reports and ensure that these are resolved in a timely manner.
Project reporting

  • Conduct desk research and provide comprehensive reports to the Commissioner to facilitate informed decision-making.
Key competencies

  • Excellent oral and written communication skills in English and Amharic.

  • Demonstrated experience in coordinating, managing, and scheduling executive-level functions.

  • Strong organizational skills and the ability to work effectively under pressure to meet deadlines.

  • Good interpersonal skills, including the ability to establish and maintain working relationships with individuals from diverse backgrounds.

  • Good knowledge of government policies, operations, and regulations.

  • Excellent knowledge of Microsoft Office applications, including Word, Excel, and PowerPoint.
Team management

  • This role has no team management responsibility.
Further information

  • The position is open to Ethiopian nationals.

  • Qualified female candidates are encouraged to apply for this role.
Disclaimer: At no stage of the recruitment process will CTG ask candidates for a fee. This includes during the application stage, interview, assessment and training.