Position details

Vacancy id VAC-9553
Job title VAC-9553 Administration Officer
Location Remote Working
Apply by 14-Jun-2023
Start date 01-Jul-2023
Number of vacancies 1
Qualification Diploma in Administration (desirable).
Sector experience Minimum of 2 years year/s of demonstrable relevant Security experience (desirable).
Minimum of 2 years year/s of demonstrable relevant Governance & Public Administration experience (desirable).
Geographical experience Minimum of 5 years year/s of experience in United Kingdom (essential).
Languages Fluent in English (essential).

Job description

CTG overview

CTG staff and support humanitarian projects in fragile and conflict-affected countries around the world, providing a rapid and cost-effective service for development and humanitarian missions. With past performance in 17 countries – from the Middle East, Africa, Europe, and Asia, we have placed more than 20,000 staff all over the world since operations began in 2006.

CTG recruits, deploys and manages the right people with the right skills to implement humanitarian and development projects, from cleaners to obstetricians, and mechanics to infection specialists, we’re skilled in emergency response to crises such as the Ebola outbreak in West Africa. Key to successful project delivery is the ability to mobilise at speed; CTG can source and deploy anyone, anywhere, in less than 2 weeks and have done so in 48 hours on a number of occasions.

Through our efficient and agile HR, logistical and operational services, CTG saves multilateral organisations time and money. We handle all our clients’ HR related issues, so they are free to focus on their core services.

Visit www.ctg.org to find out more

Overview of position

Administration Officer (AO) – Remote / Home Working.

Role objectives

Coordinate the daily tasks as instructed by the HHR regarding the Contractors requests.  
Ensure the contract systems are maintained and presented to the HHR and HSS, whilst highlighting any issues or concerns.


  • Maintain a Contractors Summary Workbook of the Project, include any transfers between locations.

  • Ensure the P-Files for all Contractors remain up to date to include in-date medicals and training courses.

  • Ensure travel details are arranged and coordinated.

  • Coordinate the Duty Phone, potentially taking calls out of normal business hours.

  • Maintain a Training Schedule and ensure individual passports are current.

  • Assist with the preparations of entry Visa and other necessary documentation for Country of travel.

  • Collaborate with the HHR regarding expenses, invoices, and salaries.

  • Assist with the vetting process for coordinating new Contractors.


Project reporting

Any other tasks as directed by the Head of HR and Head of Support Services.  

Key competencies

UK Passport holder

No criminal record

Sound knowledge and experience in the admin support with government or security operation.

Experience working as an Admin Officer or similar for a minimum of five years’ experience.

Demonstrated interpersonal communications skills.

Highly developed IT skills for database management, and preparation of reports and presentations

Location - able to travel to London within 2 hours.

Team management

Previous experience working with government contracts.

Experience in producing structured reports.

Further information

Consent to the Company’s reasonable processing of any sensitive data obtained for the purpose of establishing; Criminal records checks, Psychometric Assessment and Medical details.

Disclaimer: At no stage of the recruitment process will CTG ask candidates for a fee. This includes during the application stage, interview, assessment and training.