Functional Title: Project Assistant

Project:

Area Based Approach for Development Emergency Initiatives (ABADEI)

Number of Positions:

1

Duty Station:

Jalalabad

Contract Duration:

6 Months

Level of Contract:

CTG  5 (Project Assistant)

Start date:

From:    1/December/2022

    To:  31/May/2023

·       Contribute to the development and dissemination of project updates and project progress reports including illustrative tools like tables, graphs, flow charts, maps, etc;

·       Organize project team meetings and other events as required;

·       Translate project documents and other materials as and when required;

·       Prepare and disseminate all official project-related memos, formatted sheets, templates, etc;

·       Interpretation during meetings, seminars, workshops, and other events as and when required;

·       Prepare and process all logistics and procurement documents;

·       Keep official records of all project documents including prodoc, logframes, workplans, agreements, contracts, etc in both hard and soft copy;

·       Keep track of project updates, progress reports, project budget, etc;

·       Follow up and ensure that project reports (Monthly, Quarterly, Mid-term and Final report) are prepared and submitted to the STFA TRMU as required;

·       Carry out any other tasks as assigned by the National Program Manager/Provincial Team Leader.

Competencies

Professionalism: Ability to identify and resolve budgetary problems and identify sources for data collection. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

Teamwork:Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.

Qualifications & Experience

·                A High School diploma with 5 years of relevant work experience or Bachelor degree with 2 years of relevant work experience is required;

·                 Ability to understand the project concept and strategy and assist in developing an appropriate recording and reporting system for the project is required;

·                Proficiency in the use of computer packages and internet for project work and communication is required;

Language

English and French are the working languages of the United Nations Secretariat. For the advertised post, fluency in oral and written English is required. In addition, fluency in a local language is required.