Position details

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Vacancy id VAC-8236
Job title VAC-8236 Project Assistant
Location Mazar
Apply by 13-Nov-2022
Start date 15-Nov-2022
Duration -
Number of vacancies 1
Qualification High schooling certificate in High School diploma (essential).
Bachelor degree or equivalent in Relevant sector ( administration, project management) (essential).
Sector experience Minimum of A High School diploma with 5 years of relevant work experience or Bachelor degree with 2 years of relevant work experience year/s of demonstrable relevant experience in project management (essential).
Geographical experience Minimum of A High School diploma with 5 years of relevant work experience or Bachelor degree with 2 years of relevant work experience year/s of experience in Afghanistan (desirable).
Languages

Job description

CTG overview

CTG was established in 2006, almost 20 years ago, in Afghanistan. We currently operate in 35 countries and have approximately 11,500 staff members committed to good!

But do you know who we are? And what do we do?

We provide tailored Human Resources and Staffing Solutions that support critical global initiatives across Humanitarian and Development sectors, and are now strategically foraying into new industries, including Construction, Energy, and IT, with a focus on high-risk regions.

Here’s a list of services we offer:
•Staffing solutions and HR management services
•Monitoring and evaluation
•Fleet management and logistics
•Facilities management
•Sustainability and Communications Advisory
•Election monitoring and observation
•IT professional services
•Medical assistance

Visit www.ctg.org to find out more.
Overview of position

Afghanistan is facing multiple crises such as COVID-19, the impacts of drought and floods, and rapidly increasing poverty and food insecurity. Since the Taliban takeover of government on 15th of August 2021 and given the increasing numbers of internally displaced people (IDPs), the operational and programmatic context for the Client system in Afghanistan has changed significantly. The level of programmatic and institutional risk is much higher. The provision of basic needs and preserving livelihoods are critical for reducing the rapidly growing demand for humanitarian aid and emergency relief. The gradual progress that has been made over the last 20 years including gains in human rights, education, gender equality, health, social protection, and livelihoods are at risk of being lost, especially for women and other vulnerable groups. These factors not only impact the economy, human security, and social cohesion, but are also potential drivers of further conflict and violent extremism.

Learning from the experience in the last 20 years, and recognizing the realities of the current context, the UN in Afghanistan has outlined the need for an integrated, innovative and highly agile approach, one that puts people first, targets the most vulnerable and meets local needs by focusing on saving livelihoods. The Area- Based Approach to Development Emergency Initiatives (ABADEI) strategy has been designed by the client as a response to the ongoing crisis in Afghanistan. The strategy is a tailored area-based integrated programming approach to support basic human needs, complementing short-term humanitarian life-saving assistance with the safeguarding of livelihoods and the strengthening of community resilience. The strategy is centred around addressing the worsening poverty and vulnerability, supporting community resilience and social cohesion, and enabling the rehabilitation of small-scale infrastructure vital for basic human needs. The Special Trust Fund for Afghanistan (STFA) has been established to serve as an inter-agency mechanism to enable donors to channel their resources and coordinate their support to the ABADEI strategy and the client joint programs developed under it.

The eight administrative regions of Afghanistan have been chosen as the hubs for the coordination of ABADEI interventions. Separate area-based joint programme will be developed for each region, responsive to the context-specific needs and vulnerabilities determined by natural resources, population distribution and other diversities. While there is some variation between the regions, as a minimum, interventions for each region will need to address five key issues that support basic human needs at the community level i.e. (i) Food Security, (ii) Water, (iii) Energy, (iv) Health, and (v) Livelihoods and Employment. Cross-cutting themes such as gender equity and risk reduction will be addressed both through mainstreaming and targeted interventions. 

Taking these five issues into account and the differences across provinces, the focus of ABADEI interventions will be on prioritized support in each of four key pillars:

(i)               Provision of essential basic services and infrastructure: the rehabilitation of essential infrastructure and services is key to establishing and maintaining liveable conditions in vulnerable areas,

(ii)              Community livelihoods and local economic activities: the revitalization of local economies is an important dimension of the ability of communities to cope in the current environment while also addressing the drivers of the vulnerabilities they face,

(iii)            Disaster and climate resilient critical infrastructure: due to years of environmental degradation and dependence on agriculture and natural resources for sustenance, Afghan communities are highly prone to intense and recurring natural hazards such as flooding, earthquakes, snow avalanches, landslides, and droughts, and

(iv)            Community planning for resilience and social cohesion: to protect development gains, ABADEI interventions will support the development of community-led needs-based socio-economic assessments and recovery plans that promote reconciliation and prevent conflict, improve access to justice, support alternative dispute resolution mechanisms, and protect the rights of women and girls.

The Project Assistant will assist with administrative, financial, logistical, operational and other tasks in the project office in Kabul and at province level as required and as assigned by the National Program Manager/ Provincial Team Leader.



Role objectives

  • Contribute to the development and dissemination of project updates and project progress reports including illustrative tools like tables, graphs, flow charts, maps, etc;

  • Organize project team meetings and other events as required;

  • Translate project documents and other materials as and when required;

  • Prepare and disseminate all official project-related memos, formatted sheets, templates, etc;

  • Interpretation during meetings, seminars, workshops, and other events as and when required;

  • Prepare and process all logistics and procurement documents;

  • Keep official records of all project documents including prodoc, logframes, workplans, agreements, contracts, etc in both hard and soft copy;

  • Keep track of project updates, progress reports, project budget, etc;

  • Follow up and ensure that project reports (Monthly, Quarterly, Mid-term and Final report) are prepared and submitted to the STFA TRMU as required;

  • Carry out any other tasks as assigned by the National Program Manager/Provincial Team Leader
 
Project reporting

The Project Assistant will report directly to the Provincial Team Leader (Provinces)/National Program Manager (Kabul).
Key competencies

Professionalism:
Ability to identify and resolve budgetary problems and identify sources for data collection. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

Teamwork:
Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Client Orientation:
Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.
Team management

N/A
Further information

Qualifications & Experience

  • A High School diploma with 5 years of relevant work experience or Bachelor degree with 2 years of relevant work experience is required;

  • Ability to understand the project concept and strategy and assist in developing an appropriate recording and reporting system for the project is required;

  • Proficiency in the use of computer packages and internet for project work and communication is required;

Language

fluency in oral and written English is required. In addition, fluency in a local language is required.

Apply by: UN- Personal History form (P11 form)

 submit your P11s as otherwise it wont be considered.
Disclaimer:
· At no stage of the recruitment process will CTG ask candidates for a fee. This includes during the application stage, interview, assessment and training.
· CTG has a zero tolerance to Sexual Exploitation and Abuse (SEA) which is outlined in its Code of Conduct. Protection from SEA is everyone’s responsibility
· CTG encourages all candidates applying for this advertisement to ensure that their candidate profile is up to date with up to date experience / education / contact details, as this will help you being considered further in your application for this role.