Our client is an operational arm of the United Nations, supporting the successful implementation of its partners’ peacebuilding, humanitarian, and development projects around the world. Our mission is to help people build better lives and countries achieve sustainable development. Our client's areas of expertise cover infrastructure, procurement, project management, financial management, and human resources.

1. BACKGROUND

Country-specific: Our client in Yemen. The ongoing conflict in Yemen has caused significant disruptions to the supply chain and to the overall availability of services. In light of the reduced or even absent provision of public services, communities have adopted various coping strategies, including using alternate water and energy sources, relying on alternate service providers, and community-based service delivery initiatives to address the shortfall. Physical damage to infrastructure and the lack of functionality in one sector often spills over into other sectors with significant consequences on both the access to, and quality of services, which are often interrelated.

Given the above continued needs, our client is therefore undertaking a project with the following scope:

The project is financed by BMZ through the KfW Development Bank to strengthen the operational capacity of the supported health storage warehouses at the national (central) and sub-national (governorate) levels through rehabilitation works of the warehouses’ infrastructure and provisions of equipment and capacity building training. This entails direct support to improve the operational sustainability of the selected storage warehouses in terms of reliable access to electricity, enhancing their structural integrity and safety, and providing needed equipment and training that will support the overall capacity of the cold supply chain and dry storage in close consultation and collaboration with UNICEF, WHO, and MoPHP.

Project Components:

1. Technical assessments and stakeholder engagements

2. Rehabilitation works

3. Procurement of furniture and equipment

4. Staff training

5. Third-party monitoring

Project Outcomes:

1. It is envisaged that the Project will contribute to the following outcomes:

2. Vaccine Supply Chain and Logistics are enhanced and improved.

3. The storage capacity, including the cold supply chain for COVID-19 vaccines, is increased and enhanced.

4. Effective synergy and collaboration among UN agencies are further enhanced in the health sector.

5. Relevant stakeholders are engaged in planning and redressing grievances through the Grievance Redress Mechanism (GRM) and Stakeholder Engagement Plan (SEP).

2. Purpose - Assignment specific

2.1 Objective

Training on cold chain management and maintenance is critical to ensuring the effectiveness of the Expanded Programme on Immunization (EPI). It serves as the fundamental pillar for maintaining vaccine quality and safety from the point of receipt to the point of distribution. To ensure integration between the technical, administrative, and operational aspects, UNOPS will implement the training program for the targeted cadres on "Operation and Maintenance of Cold Chain Equipment" and "Vaccine and Cold Chain Management".:

Training / Activity# :Vaccine Management Training

Training Location: Aden/ Mukalla

Number of Days : 3/ 3

Number of Trainees: 31/ 23

The objective of this consultancy is to conduct the Vaccine and Cold Chain Management Training to ensure that administrative and technical staff can manage inventory and maintain vaccine quality through sound cold chain practices.

2.2 Scope and focus of work

The consultant will need to carry out the following:

Preparation of Technical Training Materials:

● Develop manuals on Inventory Management (Receipt, storage, distribution, balance).

● Space Planning within cold rooms for optimal air flow.

● Alarm Response Protocols and Logistical Emergency Plans (vaccine transfer, cold box usage, total system failure procedures).

● Standardized templates for daily temperature logs and vaccine handling records.

● Guide for the Shake Test and reading VVM indicators.

Inventory and Quality Management Training:

● Vaccine classifi cation (Categories A to F) and arrangement to avoid "unsafe zones" (e.g., keeping freeze-sensitive vaccines away from cold air outlets).

● Analyzing Data Logger records to ensure storage quality.

● Correct receiving procedures (VVM check, temperature verifi cation, visual inspection).

Temperature Monitoring and Alarm Response:

● Training on digital/analog monitoring devices.

● Developing an alarm response protocol: defi ning responsibilities and determining "critical" temperatures requiring technical intervention.

● Emergency packing techniques using Cold Boxes and Ice Packs during total system failure.

2.3 Requested outputs and deliverables

● Integrated technical training package (PowerPoint, simplifi ed manuals, checklists, fault-fi nding charts). Materials must align with manufacturer specs and WHO/UNICEF standards.

● Ideal Load Layout diagrams for vaccines based on sensitivity.

● Record of commissioning protocols performed during practical sessions.

● Trainees must pass theoretical and practical evaluations with a minimum score of 80%.

● Final technical report including trainee performance evaluation and equipment sustainability recommendations.

Given the Project’s very limited scope and time, the total estimated work period is 4 weeks.

4. TYPE OF CONTRACT AND DURATION OF THE ASSIGNMENT

The expert consultant will be engaged to lead the assignment. The consultant must be a local expert with demonstrated experience and presence in Aden, Yemen.

Upon appointment, s/he will have to prepare and submit a simplified proposal - including a budget to conduct the training. The proposal should include: 1. Implementation proposal: ○ A proposal outlining the consultant's approach to implementing the assignment, as described in these Terms of Reference (TOR). 2. Financial Proposal: ○ A breakdown of costs, aligned with the activities outlined in the implementation proposal.

5. SUPERVISION

The consultant will provide regular updates to our client team, with weekly meetings on progress and challenges faced. The consultant will report to our client's Project Manager and Project Management Support Officer.

Our client should be consulted on the training materials to ensure their appropriateness to the project context.

5.1 Additional Information

Our client will provide the consultant with all project-related documents, names of locations to target, support on the ground with contacts to relevant stakeholders, as well as continuous support through weekly status meetings and an induction session.

The consultant will be fully responsible for arranging and obtaining all necessary approvals/permissions to access all locations and to facilitate performing this assignment with our client support

*All outputs should be submitted in English.

6. WORK DAYS AND PAYMENT FEES

The estimated work period is 20 days.

The consultant will be remunerated on the basis of a daily rate of XX USD or a total of XX USD for the 20 day period.

The potential consultant should have local experience as well as presence in Aden, Yemen.

6.1 Schedule of Payment

The payment schedule for the assignment will be as follows:

Deliverables: Integrated technical training package (PowerPoint, simplified manuals, checklists, fault-finding charts). Materials must align with manufacturer specs and WHO/UNICEF standards. week 2 . 20%

                     Record of commissioning protocols performed during practical sessions. week 3. 30 %

                     Final technical report including trainee performance evaluation and equipment sustainability recommendations. week 4 . 50%

To Project Manager

Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.

Acts as a positive role model, contributing to the team spirit. Collaborates and supports the development of others.

Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role).

Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries.

Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Refl ects on experiences and modifi es own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements.

Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving.

Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming diff erences of opinion and finding common ground.

N/A

3. Consultant PROFILE

● Academic: Higher Diploma (minimum) in Public Health, Health Management, Cold Chain Logistics, or a related fi eld.

● Vaccine Experience: Full knowledge of vaccine management with at least 5 years of experience.

● UN Experience: Preference for candidates with at least 3 years of experience with UN agencies in vaccine/cold chain management.

● Training Experience: Proven ability to deliver knowledge via interactive lectures, workshops, and simulations.

● Standards Knowledge: Full familiarity with EVM (Eff ective Vaccine Management), VVM (Vaccine Vial Monitors), and WHO/UNICEF self-assessment tools.

EXPRESSION OF INTEREST

Interested social consultants are invited to submit the following:

1. Technical Proposal:

○ A proposal outlining the consultant's approach to implementing the assignment, as described in the Terms of Reference (TOR).

2. Financial Proposal:

○ A breakdown of costs, aligned with the activities outlined in the technical proposal.

3. Consultant Profi le:

○ A comprehensive CV or profi le of the consultant, including examples of relevant research projects.

7. Language

Fluency in English and Arabic is required.