Our client in Libya is expanding its operational capacity in the Eastern region, particularly through its Benghazi Field Office, to ensure the effective delivery of health, nutrition, and WASH supplies to government partners and field locations. Due to the decentralized nature of supply chain operations in Libyaand the increasing volume of shipments destined for Eastern Libya—there is a heightened need for dedicated logistical support that ensures smooth coordination between Our client, the Ministry of Health, customs authorities, warehouse teams, and third-party logistics providers.

The operational environment remains complex, involving multiple administrative steps for customs clearance, Diplomatic Exemptions, Release Permits, and transport coordination. Timely movement of supplies is essential to maintain Our client’s programmatic commitments, especially for interventions supporting primary healthcare facilities, emergency response, refugee-related activities, and routine programme delivery. Ensuring documentation accuracy, minimizing delays at entry points, and maintaining efficient communication between Tripoli and Benghazi supply teams are therefore critical.

Effective and timely delivery of Our client supplies to Eastern Libya is critical for sustaining programme implementation in health, nutrition, and WASH. However, the current operational environment requires continuous, hands-on logistical follow-up with multiple government authorities—including the Ministry of Health departments, customs offices, and port/airport entities—to secure clearances and ensure uninterrupted movement of goods. These processes are highly documentation-intensive, time-sensitive, and require daily physical presence to avoid delays that could directly impact lifesaving program activities.

Given the increased volume of Our client shipments to Benghazi and surrounding areas, as well as the growing reliance on the Benghazi Field Office for emergency response and routine programme support, the existing staff capacity is insufficient to manage all logistics workflows. The Child Survival & Development team requires dedicated support to handle customs clearance, movement of documentation, tracking of shipments, and coordination with clearing agents and transport providers. Delays or errors in these processes risk stockouts at health facilities, interruptions in service delivery, and reputational or compliance concerns for Our client.

The Logistics Assistant role is therefore essential to strengthen the field office’s operational capacity, ensure proper handling of shipping documentation, maintain alignment with MoH requirements, and secure timely release and delivery of supplies. This position fills a critical operational gap and supports efficient, compliant, and accountable supply chain operations in Eastern Libya.

The performance of the Logistics Assistant will be monitored through a combination of routine supervision, task-based tracking, and documentation reviews. Oversight will be provided by the Child Survival and Development (CSD) Officer in the Benghazi Field Office, with technical coordination from the Tripoli Supply Unit. Progress will be assessed based on the timeliness, accuracy, and completeness of logistics documentation, as well as the efficiency of customs clearance, delivery follow-up, and communication with partners.

Reporting Requirements

The consultant will be required to provide structured and timely updates on all logistics activities, including:

Status of ongoing and incoming shipments (documentation progress, clearance stage, bottlenecks, and expected release timelines).

Daily updates on documentation submission, signature collection, and follow-up with MoH, customs, and authorities.

Weekly summary reports highlighting key actions completed, challenges encountered, and upcoming priorities.

Monthly consolidated progress report summarizing results, issues requiring management attention, tracking lists, and archiving status.

Supportive documents such as scanned copies of airway bills, bills of lading, packing lists, DE/RP submissions, GRNs, and inspection forms.

Format and Templates

Reports should be submitted in the formats used by the Benghazi Field Office and Tripoli Supply Unit, typically including:

Shipment tracking spreadsheets

Clearance status dashboards

Weekly narrative updates

Monthly progress (narrative + annexed tracking tables)

Document archive folders (digital scans)

Submission Frequency and Deadlines

Daily updates: Informal, shared with the CSD Officer (via email, WhatsApp, or Teams) by end of working day.

Weekly report: Every Sunday before 12:00 PM (or the first working day of the week).

Monthly progress report: Submitted by the 5th of each month covering the previous month’s activities.

Ad-hoc reports: Upon request by the supervisor, Supply Unit, MoH, or senior management.

Quality Assurance

All reports must be:

Clear, accurate, and supported by documentation

Consistent with Our client supply and logistics procedures

Properly archived and submitted on time

Reflective of risks, delays, and mitigation actions

Strong organizational skills and attention to detail.

Ability to handle official correspondence and documentation under time pressure.

Good communication and interpersonal skills for frequent interaction with government staff.

Basic computer literacy (MS Word, Excel, and document scanning/filing).

Capacity to identify potential delays, bottlenecks, or discrepancies in documentation and propose immediate mitigation measures.

Initiative to physically follow up on processes and ensure momentum across ministries and customs points.

this role has no team management responsibility

qualified female candidates are encouraged to apply for this role