The ICT Project Support reports to the Chief of Engineering primarily involves project management roles & will be based in the Republic of South Sudan.

Within the delegated authority from the Chief Engineer, the ICT Project Support will handle the following duties:

Project management:

• Develop project specific data collection ICT filling system in the shared drive.

• Prepare project file with specific deliverables clearly marked & outlined.

• These files should be updated & shared as required.

• A complete schedule of deliverables should be outlined & communicated to all stakeholders.

• Plan, coordinate & monitor all construction activities end to end, ensuring all project information, data & deliverables are always captured & shared with all stakeholders.

• Ensure that all project deliverables are understood, technical aspects & compliance as required, design, logistical issues, material requirements, all should be clearly indicated in a format that can easily be shared & communicated.  

• Oversees day to day operations of the project(s) across the mission involving construction of aviation, security, road, riverine & ICT infrastructure in conjunction with Project / Field Engineer during the implementation stage of the project.

• Ensure that the project outputs are delivered within the specified project timelines, cost, quality, scope, risk & benefits.

• Identify potential risks & challenges associated with the clients project, such as technology limitations, regulatory compliance issues & organizational resistance.

• Develop risk mitigation strategies to minimize project disruptions.

• Oversee the implementation & deployment of UN systems, ensuring that installations are completed on time, within scope & according to quality standards.

• Coordinate with IT teams & facilities management to ensure smooth rollout.

• Establish quality standards & performance metrics for UN systems.

• Conduct quality checks, audits & testing to ensure that project delivery meet specifications & delivers desired outcomes.

• Ensure full cost capture & updating of the UMOJA AUC project management module.

• Ensure that asset creation is completed & real estate is created in UMOJA.

• Ensure all project closure documentation is finalized approved & uploaded in UMOJA.

• Prepare analysis of available data for final annual reporting of projects using information collected in UMOJA & Power BI.

• Participate in performing delegated tasks as will be assigned on projects as specified in the job description.

Asset management:

• Prepare a plan for the review of the assets in use & real estate assets.

• Ensure ICT asset management system is updated & reflects the reality on the ground.

This role will work under the delegated authority of the Chief Engineer.

• University degree in project management, engineering or related field is desirable.

• A minimum of five years of experience in the field of project management, engineering or in other related fields is required.

• Two years of work experience at the international level is desirable.

• Experience providing asset management & supply chain support services in a volatile, conflict or post conflict environment is desirable.

• Experience working with Enterprise Resource Planning (ERP) systems or similar in the areas of scheduling, inventory control, procurement & / or logistics processes is desirable.

• Fluency in English is required.
  

• Thorough technical knowledge of different waste management solutions, including on hazardous waste, ability to simplify complex information & communicate such information to less technically trained team members.

• Good adaptability skills to find creative solutions depending on contexts.

• Shows pride in work & in achievements, demonstrates professional competence & mastery of subject matter, is conscientious & efficient in meeting commitments, observing deadlines & achieving results, is motivated by professional rather than personal concerns, shows persistence when faced with difficult problems or challenges, remains calm in stressful situations, takes responsibility for incorporating gender perspectives & ensuring the equal participation of women & men in all areas of work, demonstrates knowledge of strategies & commitment to the goal of gender balance in staffing.

• Speaks & writes clearly & effectively, listens to others, correctly interprets messages from others & responds appropriately, asks questions to clarify & exhibits interest in having two way communication, tailors’ language, tone, style & format to match audience, demonstrates openness in sharing information & keeping people informed.

• Works collaboratively with colleagues to achieve organizational goals.

• Solicits input by genuinely valuing others’ ideas & expertise, is willing to learn from others.

• Places team agenda before personal agenda.

• Supports & acts in accordance with final group decision, even when such decisions may not entirely reflect own position.

• Shares credit for team accomplishments & accepts joint responsibility for team shortcomings.

This role has no team management responsibility.

Qualified female candidates are encouraged to apply for this role.